(You can always follow up any you missed by email after you have finished the meeting)
This gives you the opportunity to clarify issues, ask for futher clarification and check that everyone is happy to move on to the next part of the meeting agenda. It’s very useful to have someone help you facilitate the meeting, For example you could to ask them to read out the comments your guests are making, from the chat window, in batches grouped by a common theme as it emerges.
Is this meeting too large to handle by yourself? If it’s a large meeting that you are organising, you can always invite someone else to co-host with you. Some questions to ask yourself at this stage. Enabling and disabling chat in meetings. Photographs are reproduced back to front – which is OK as long as there isn’t any text in the picture You will need to test it out before you begin your meeting. Set up a virtual background to set the tone of the meeting – optional. Enable your Waiting Room in settings and also set it to All Participants so you can see who's waiting before you admit them A good tip here is to customise the logo, title and description of your waiting room so that your guests are reassured that they are in the right place. their internet went down and they’re trying to re-join Although you may need to open this to let people in you know in some cases, e.g. Disable Allow Removed Participants to Rejoin. Disable File Transfer – so that people can’t share documents or photos with your attendees. Step Two – your to do list for setting up the space before your guests arrive If you think your invitees may have some tech issues joining your meeting, you might want to circulate the following link with your invitation. Don’t use a personal meeting ID- always allow zoom to create a random number for each meeting.You can choose to use your personal ID for meet ups with friends but working in a public space select the random generated number option. If you share a photo of the meeting, make sure the meeting ID (top left corner) is hidden. Don’t share the link on any public forum or platform like Twitter or Facebook. But having heard a story from one of our groups who had her meeting zoom bombed we have put together 5 top tips to help you stay safe: 
We’re not saying don’t use this particular video conferencing app. This is when you allow people to attend your online meeting space without the digital equivalent of a couple of bouncers doing security on the door.īombs may include someone drawing nudie images or even sharing explicit and sometimes outright illegal and damaging sexual photo or video content. If you have a Zoom account and are using it as a regular tool to keep in touch with your members and volunteers, you might well have heard the term ‘Zoom Bombing’.
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